Sample Deliverable · Owner-Side Project Oversight — Bi-Weekly Report
Owner-Side Project Oversight Progress Report
Project: Full Home Renovation — Sample Homeowner
Report Period
Week 8 of 20
Apr 10 – Apr 24, 2025
Overall Progress
40% Complete
Schedule Status
On Track
Budget Status
Within Budget
Open Issues
1 Pending
About This Report
Owner-Side Project Oversight is an ongoing advisory engagement — not full management. You remain in charge of your project and your contractor relationships. We serve as your expert in the background: reviewing progress, evaluating change orders before you approve them, flagging issues, and giving you the clarity to make confident decisions. Think of it as having a knowledgeable expert on call, rather than someone stepping in to manage the project for you.
If you want us to actively coordinate with your design team and contractor on your behalf — attending meetings, managing communications, and handling day-to-day oversight — that is our Full-Service Owner's Representation.
* How Reviews Work — Remote by Default
The base service is remote review of homeowner- and contractor-provided photos, video walkthroughs, drawings, schedules, invoices, and change orders, plus periodic check-in calls. In-person site visits and third-party 3D scans are optional add-ons available on request (separately scoped).
- Remote Photo / Video / Document Review (Base): You or your contractor submit photos, video walkthroughs, drawings, schedules, invoices, and change orders for asynchronous review. Findings are documented and returned in the bi-weekly report. Periodic check-in calls are included.
- Live Video Call Walkthrough (Base): A live video call with you or your contractor while on-site — consultant directs what to show and documents findings in real time.
- In-Person Site Visit (Optional Add-On): Available on request, separately scoped and priced. Consultant attends the site directly for a walkthrough and assessment.
- 3rd-Party 3D Site Scan (Optional Add-On): At critical milestones — such as post rough-in or just before drywall closes — a third-party scanning service can be engaged to produce a detailed record of conditions. Available on request at added cost, separately scoped.
Milestone Tracker
Pre-Construction
Demolition & Rough Framing
Mechanical, Electrical & Plumbing (MEP)
Insulation & Drywall
Finishes & Punch List
Review Findings — This Period
Issues identified during this period via remote photo, video, and document review, with one optional in-person site visit (Apr 10). All items resolved before next phase begins.
Remote photo / video review — Mar 15
ResolvedIncorrect Insulation R-Value
Contractor used incorrect insulation R-value (R-13 vs. specified R-19) in master bedroom wall cavity. Flagged before drywall, while the correction was still straightforward.
Live video call walkthrough — Mar 28
ResolvedHVAC Duct Routing Reducing Ceiling Height
HVAC subcontractor proposed alternate duct routing that would reduce kitchen ceiling height by 10". We coordinated a redesign with the MEP engineer that kept the original ceiling height.
In-person site visit (add-on) — Apr 10
ResolvedTub Rough-In Offset From Specified Centerline
During the on-site visit, we measured the plumbing rough-in for the freestanding tub against the approved drawings and observed the tub filler supply appeared offset from the specified tub centerline. Because the wall was about to be closed in behind tile, we flagged it with the contractor the same day, and the rough-in was corrected before drywall.
Change Order Log — To Date
We review every contractor-submitted change order before you're asked to approve.
| # | Description | Amount | Status | Our Action |
|---|---|---|---|---|
| CO-01 | Owner-requested addition of heated floor in master bath | +$3,200 | Approved | Reviewed pricing for clarity and consistency with scope; approved by owner. |
| CO-02 | Contractor-initiated: additional blocking for TV wall mount locations | +$480 | Approved | Reviewed — reasonable scope gap, approved with documentation |
| CO-03 | Contractor-initiated: upgrade ceiling beam to steel (unspecified in drawings) | +$4,100 | Declined | Not required per the structural engineer; declined. |
| CO-04 | Contractor-initiated: additional plumbing labor for relocated drain stack | +$1,850 | Pending Review | Under review — requesting field photos and engineer confirmation |
Net approved change order impact to date: +$3,680 (1.8% of original contract)
Actions for Next Period (Apr 25 – May 8)
Items your advisory consultant will handle or oversee during the next two-week period.
- 1Attend MEP rough-in inspection on May 3 — confirm readiness with contractor by May 1
- 2Review insulation contractor's material submittal before scheduling insulation install
- 3Confirm tile and stone delivery ETA — coordinate with the contractor to help keep the schedule on track
- 4Release CO-04 decision following receipt of supporting documentation from contractor
This is a sample deliverable for illustration purposes only. Actual advisory reports are tailored to your project's phase, issues, and activity during each reporting period.
Want an expert monitoring your project every step of the way?
$750–$1,000 / month · Bi-weekly reports · In-person or remote site visits